---
canonical_url: "https://buildwithwave.com/docs/account/letterheads"
title: "Letterheads for multiple locations"
description: "Add a letterhead for each location or brand your company works under, set where each teammate starts, and switch letterheads when you export."
group: "account"
lane: "how-to"
status: "published"
publishedAt: 2026-09-26
updatedAt: 2026-09-26
sidebarOrder: 80
tags: ["letterheads", "branding", "exports", "settings"]
relatedSlugs:
  - "account/company-info"
  - "account/export-branding"
  - "estimates/export-pdf"
  - "estimates/xactimate-export"
  - "account/preferences"
sidebarLabel: "Letterheads"
---

A letterhead is the header on your estimates and exports: the logo, name, address, phone, email and license number. Your company details from **Settings > Company** are the company default. If you work under more than one name, add a letterhead for each, and anyone on the team can pick the right one when they export.

## When to add a letterhead

Add one when the same Wave account sends work under different names or addresses, for example:

- A second location or territory with its own address and phone
- A separate brand or business name
- A location with its own contractor license

If you only ever send work under one name, you don't need extra letterheads. Keep your details up to date in [Company info](/docs/account/company-info).

Your company name locks after setup. To change it, contact support, or add a letterhead for the new location or territory.

## Add and edit a letterhead

Only Admins can add, edit or remove letterheads.

1. Open the account menu and choose **Settings**, then select the **Letterheads** tab. On a phone, pick **Letterheads** from the dropdown at the top of Settings.
2. Click **+ Add letterhead**.
3. Type the **Name on the letterhead**, the business name this location uses, and click **Add letterhead**.
4. Wave opens the new letterhead. Fill in what's different for this location: **Logo**, **Address**, **Phone**, **Email** and **License #**.

Changes save as you go. Any field you leave blank uses the company default, shown in grey, and the preview at the top shows the header this letterhead prints. A logo can be a PNG, JPG, GIF or WebP image up to 5 MB.

To change a letterhead later, click **Edit** on its row. To edit the company default, click **Edit** on the row marked **Company default**, which takes you to the **Company** tab. To delete one, open it and click **Remove letterhead**. It stops appearing on exports, and anyone who started on it goes back to the company default.

## Set a teammate's default letterhead

Once your company has two or more letterheads, an Admin can choose where each person starts.

1. In **Settings**, select the **Team** tab.
2. Next to each person, pick their default letterhead.

This only sets where each person starts. They can change their own in Preferences. New members start on the company default.

## Pick a letterhead when you export

With two or more letterheads, the Export dialog shows a **Letterhead** section with the one that will print. Your default is preselected.

1. Open the Export dialog from the job.
2. Under **Letterhead**, click **Change** and pick another.
3. To start on this letterhead every time, tick **Make this my default**.

Anyone on the team can switch letterheads while exporting. You don't need to be an Admin. See [Export reports](/docs/estimates/export-pdf).

## Ask every time

If you switch between locations often, have Wave show the full list on every export instead of preselecting yours.

1. In **Settings**, select the **Preferences** tab.
2. Under **Exports**, choose **My letterhead**, the one your exports start on.
3. Turn on **Ask every time**.

These controls only appear once your company has two or more letterheads. Changing them affects only you.

## Letterheads on the Xactimate export

The letterhead you pick prints on the PDF and also goes into the Xactimate export (.ESX). QuickBooks invoices don't carry a letterhead.

A letterhead is separate from your Xactimate accounts. If your company has set up more than one Xactimate account, Wave asks which company the file is for. See [Set up the Xactimate export](/docs/account/set-up-xactimate-export).

## Related

- [Company info](/docs/account/company-info): the company default every letterhead fills in from
- [Brand your exports](/docs/account/export-branding): cover style and brand color for your PDFs
- [Export reports](/docs/estimates/export-pdf): the Export dialog where you switch letterheads
- [Send estimates to Xactimate](/docs/estimates/xactimate-export): the Xactimate export your letterhead travels with
- [Preferences](/docs/account/preferences): your own letterhead and Ask every time