---
canonical_url: "https://buildwithwave.com/docs/account/manage-your-team"
title: "Manage your team"
description: "See who is on your team and who is still invited, change roles, remove people, resend or cancel invitations, and set each person's default letterhead. Admin only."
group: "account"
lane: "how-to"
status: "published"
publishedAt: 2026-09-26
updatedAt: 2026-09-26
sidebarOrder: 140
tags: ["team", "roles", "invites", "letterheads", "how-to"]
relatedSlugs:
  - "account/invite-a-teammate"
  - "account/roles"
  - "account/letterheads"
  - "account/settings-overview"
sidebarLabel: "Manage your team"
---

Everything about who is on your team lives on one tab. Open the account menu, choose **Settings**, then select **Team**. On a phone, pick **Team** from the dropdown at the top of Settings.

> The Team tab is Admin only. Members do not see it, so if something here needs to change, ask an Admin on your team.

## See members and pending invitations

The tab has three parts:

- **The invite form** at the top: an email field, a role picker and a send button. See [Invite a teammate](/docs/account/invite-a-teammate).
- **Members:** everyone on the team, with their name, email and role. Your own row is marked **You**.
- **Invitations:** people you invited who have not joined yet. Each row shows the email, the role they were invited as, and either **Sent** with the date or **Expired** with the date it lapsed. This section only appears when there is at least one open invitation.

## Change someone's role

1. Find the person under **Members**.
2. Use the role dropdown in their row to pick **Admin** or **Member**.

The change saves right away. There is no confirmation step, and the row shows the new role.

You cannot change your own role. Your row shows your role as a plain label instead of a dropdown. If you want to step down to Member, ask another Admin to change it for you.

Not sure which role to give? See [User roles](/docs/account/roles).

## Remove someone from the team

1. Find the person under **Members**.
2. Open the three-dot menu at the end of their row and choose **Remove from team**.
3. Confirm with **Remove**.

They lose access to your company right away. Their work stays: the jobs, estimates, notes and visits they touched remain part of your company's history. If they belong to other companies in Wave, they keep access to those.

If they come back, invite them again. They rejoin with the role you pick on the new invitation.

You cannot remove yourself, and Wave will not remove the last Admin on a team.

## Resend or cancel an invitation

Invitation links last 7 days. Expired invitations stay in the list so you can act on them.

- **Resend:** sends a fresh email with a new link that is good for another 7 days. The link in any earlier email stops working.
- **Cancel:** withdraws the invitation. It leaves the list, and anyone who opens the link is told it was cancelled.

To change the role on an invitation that has not been accepted yet, cancel it and send a new one with the right role.

## Set a teammate's default letterhead

When your company has two or more letterheads, each member row gets a letterhead picker. It sets which letterhead that person starts with when they export. Pick one from the list, and it saves right away.

This only sets where each person starts. Anyone can switch letterheads while exporting, and each person can change their own default in **Preferences**. New members, including people with pending invitations, start on the company letterhead.

Adding and editing letterheads happens on the **Letterheads** tab. See [Letterheads](/docs/account/letterheads).

## Related

- [Invite a teammate](/docs/account/invite-a-teammate): send an invitation and what the invitee sees
- [User roles](/docs/account/roles): what Admins and Members can do
- [Letterheads](/docs/account/letterheads): add letterheads for other locations or brands
- [Settings overview](/docs/account/settings-overview): every Settings tab and who sees it