---
title: "Upload and tag photos"
description: "Upload JPG/PNG/GIF/WebP files (max 5 MB each) into Documentation Photos, then tag each photo to a room. Photos also flow in by attaching them to a chat message."
group: "estimates"
lane: "how-to"
status: "published"
publishedAt: 2026-05-15
sidebarOrder: 120
tags: ["photos", "documentation", "how-to"]
relatedSlugs:
  - "estimates/add-room"
  - "estimates/download-photos"
  - "estimates/export-pdf"
  - "reference/estimate-anatomy"
sidebarLabel: "Upload photos"
---

Photos go into the **Documentation Photos** block in the right pane. They land on the final pages of the exported PDF, organized by room.

## How to upload

1. Open the **Documentation Photos** block.
2. Choose **+ Upload**.
3. Drop files in or browse to them.
4. Click **Next**.
5. **Tag each photo to a room** using the dropdown. Only rooms that already exist appear in the dropdown — if the room isn't there yet, [add the room first](/docs/estimates/add-room) and come back.
6. Click **Save Tags**.

## Supported file types and size

- JPG, PNG, GIF, WebP
- 5 MB max per file

If a file is too large, compress or scale it down before uploading. Wave doesn't resize on upload.

## Uploading from chat

You can also attach photos directly to a chat message using the **paperclip** icon. Attached photos land in the same Documentation Photos block as if you'd uploaded them through the right pane. You'll still need to tag them to a room afterward.

The paperclip is photos-only — Wave does not analyze PDFs, contracts, scopes of work, or any other file type. If you attach a non-image file, Wave will reject it.

## Captions

Captions are auto-generated from the room tag and the photo's position in that room — for example, *"Hall Bathroom 1," "Hall Bathroom 2."* You don't write captions per photo.

## What you can't do (yet)

- **Reorder photos within a room** — captions are derived from upload order
- **Re-caption an individual photo** — captions are auto-generated from the room tag

To **delete** a photo (or a set of photos), use the Documentation Photos kebab → **Delete** — same selection-based flow as [Download photos](/docs/estimates/download-photos). If a photo got tagged to the wrong room, delete it from there and re-upload with the correct tag.

We track the remaining limitations in [Troubleshooting](/docs/troubleshooting/general-issues).

## Related

- [Add a room mid-estimate](/docs/estimates/add-room) — so the right room is available to tag
- [Export to PDF](/docs/estimates/export-pdf) — where photos appear in the final document
- [Estimate anatomy](/docs/reference/estimate-anatomy) — where Documentation Photos sits in the right pane